Escalations

Intelledox Workflow allows configuring Escalation Actions to be triggered based on configurable conditions. To add a new Escalation, Open the Workflow canvas and click on the Escalation Button located on the right side menu.

Drag and drop the desired Escalation into the appropriate State into the Workflow Canvas.

This is an example of two Escalations (Send Email and Push Notification) added into State 2

These are common properties for all available Escalations:

Escalation Name
Allows customizing the name of this escalation action.

Initiate

Interval: Allows to define when this Escalation should be triggered, these are the options available:
- In Minutes
  - Min(s) after transition
- In Hours
  - Hour(s) after transition
- In Days
  - Day(s) after transition
  - Weekdays Only
- Day/Time
  - Question (question reference to resolve date and time.)

It is also possible to define recurring Escalations, selecting Recurring option. Here a brief description of available options:
Recurrence Pattern

Hourly
Daily
Weekly
Monthly
Range of Recurrence
Occurrences
After Days
On Date
No End.

Post to Webhook

Push Notification

A Webhook is a simple HTTP publish and subscription model for passing information between services. With the Webhook action, you can call your own HTTP endpoint when a form is submitted and optionally include form answers. This means all your connector logic can remain in an external service that can be updated and load-balanced separately.

The service call is made as a POST and the body of the request contains the JSON payload. Service response codes determine if the action is considered to have failed or completed. This action does not deal with the generated documents.

Escalation Input	Description
Answer Values	Optional values and question references that you want to send to your service.
Custom Headers	Optional Custom Heathers included in the request.
Secret Key	User-provided API key that is sent to and validated by your service.
Webhook URL Endpoint	The URL of your service.

Reassignment

Allows reassigning current State to another User or Group.

Escalation Input	Description
Group to Assign	Intelledox Group to be reassigned.
User to Assign	Intelledox User to be reassigned.
Comment	Optional Comment.

Send Email

Sends an Email similarly to the Email Action with the difference that can be configured to be recurring using Escalation parameters.

Escalation Input	Description
Email Subject
Email body
Email BCC	(Blind Carbon Copy) - Put the email address here if you are sending them a Copy and you do not want the other recipients to see that you sent it to this contact
Email CC	(Carbon Copy) Put the email address(es) here if you are sending a copy for their information (and you want everyone to explicitly see this)
Reply To	Email address to where recipients will reply escalation email.
Send To Assignee	`True` or `False`

Send to REST Service

Makes a request to a REST API every time the Escalation is triggered; for more information Click here

Terminate Workflow

Terminates workflow when escalation Initiate condition is met. Note that this escalation can't be recurring as it will cancel the workflow once is initiated.