The available options change depending on the tenancy and database setup.
|Version History Maximum||The maximum number of versions to store for each project|
|Keep Workflow History||Determines whether or not the previous steps will be kept when a workflow task is finished|
|Retain Messages||Select the lowest level of log messages to retain. Note: Errors are always retained.|
The same cloud environment can support tenants on shared and dedicated databases at the same time. Check with your Customer Service Manager if you are not sure what type of database configuration applies to your environment.
Retention defaults are as per the table below.
These settings are restricted on Multi-tenant Cloud Instances with a shared database. Only "Version History Maximum" can be set on these environments. Values in italics cannot be changed by users and will not appear on the Retention page in Manage.
|Setting||Cloud Multi-tenant (Shared database)||Cloud Multi-tenant (Dedicated database)|
|Version History Maximum||100||100|
|Generation Log (Days)||365||365|
|Event Log (Days)||90||90|
|Document Retention (hours)||24||24|
Maximum and Minimum Settings
Multi-tenant environments can only retain logs up to 365 days. It is recommended that minimums are not set below 28 days to enable troubleshooting information to be retained. Cloud tenants with requirements for retention below 28 days should discuss their needs with their CSM. After submission, documents are only retained in SmartIQ for a maximum of 24 hours. If document storage over 24 hours is required, documents should be sent to a suitable document repository of the tenant's choice eg: Sharepoint, Cloud blob storage, 3rd party database, CMIS based storage etc.
Retention period changes
If retention periods are reduced, the new value will apply immediately to all existing data. At the next scheduled clean-up, all data that lies outside the new retention values will be removed.
Updated about 13 hours ago